{"id":17622,"date":"2023-02-09T11:04:13","date_gmt":"2023-02-09T19:04:13","guid":{"rendered":"https:\/\/carnationfarms.org\/?page_id=17622"},"modified":"2023-02-09T11:04:15","modified_gmt":"2023-02-09T19:04:15","slug":"administrative-assistant","status":"publish","type":"page","link":"https:\/\/carnationfarms.org\/administrative-assistant\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"\n

CARNATION FARMS <\/strong><\/p>\n\n\n\n

Carnation Farms is a nonprofit organization on a mission to transform the way that people want to eat. We celebrate delicious and nutritious food produced in a sustainable manner by providing inspirational and educational experiences that positively affect health, the environment, and local economies.  We develop the next generation of food citizens and grow new farmers.<\/p>\n\n\n\n

Job Description<\/strong><\/p>\n\n\n\n

Reports to:\u00a0 Human Resources Manager<\/p>\n\n\n\n

Position Summary:<\/strong><\/p>\n\n\n\n

The Administrative Assistant is a half-time position, most weeks M-F 10 to 2, which serves as the face and voice of Carnation Farms to visitors and callers.\u00a0 This person plays an important role in supporting and organizing the communications hub of the farm that is the reception office, as well as providing flexible support to other farm departments. S\/he is an enthusiastic, personable, creative individual with high ethical standards.<\/p>\n\n\n\n

Key Areas of Responsibility:<\/strong><\/p>\n\n\n\n

\u2022 Operate at the front desk, answer light call volume, manage info@ emails, greet clients\/visitors, sort and distribute mail, sign for packages.<\/p>\n\n\n\n

\u2022 Notifying recipients of packages and boxes<\/p>\n\n\n\n

\u2022 Manage outgoing mail, postage stamp reserves, postage rules and regulations, online shipping, shipping supplies<\/p>\n\n\n\n

\u2022 Provide high-level quality customer service; maintain confidentiality tact and discretion.<\/p>\n\n\n\n

\u2022 Maintain the cleanliness and appearance of workspace and office.<\/p>\n\n\n\n

\u2022 Manager ordering, stocking, organizing, and inventorying of office and farm supplies.<\/p>\n\n\n\n

\u2022 Coordinate cleaning schedule with cleaning services<\/p>\n\n\n\n

\u2022 Outgoing checks handling based on accounting procedures<\/p>\n\n\n\n

\u2022 Manage record keeping of Contracts: scans, insurance certificates, physical originals files, online files (includes all types of agreements with all kinds of partners)<\/p>\n\n\n\n

\u2022 Schedule, maintain, and update Executive Director calendar<\/p>\n\n\n\n

\u2022 Manage details around staff meetings, including facilities and any food\/beverage services<\/p>\n\n\n\n

\u2022 Organize, schedule, and take detailed minutes during staff meetings and special meetings required by departmental managers<\/p>\n\n\n\n

\u2022 HR \u2013 assist with job opening postings and maintaining job listing venues information<\/p>\n\n\n\n

\u2022 HR \u2013 assist with background checks for potential employees and SASS members<\/p>\n\n\n\n

\u2022 HR \u2013 maintain employee contact list and vehicle database<\/p>\n\n\n\n

\u2022 HR \u2013 assist with filing organization, upkeep, yearly cycling<\/p>\n\n\n\n

\u2022 Assist with special projects as needed<\/p>\n\n\n\n

Qualifications:<\/strong><\/p>\n\n\n\n

\u2022 High School diploma or GED and a minimum of 2 years office experience with phones, computers, and professional protocols<\/p>\n\n\n\n

\u2022 Must have strong communication skills, ability to multi-task, proactive approach with willingness to work independently as well as part of a team.<\/p>\n\n\n\n

\u2022 Phone skills, familiarity, and comfort with office machines<\/p>\n\n\n\n

\u2022 Strong skills in Word, Excel, PowerPoint, and a quick learner<\/p>\n\n\n\n

\u2022 Must be organized and detail-oriented<\/p>\n\n\n\n

\u2022 Ability to work independently as well as in a team environment<\/p>\n\n\n\n

\u2022 Flexible to perform a variety of tasks for different departments and arrange\/prioritize work schedule and tasks based on need \u00a0<\/p>\n\n\n\n

\u2022 Flexibility to work weekends for events, as required<\/p>\n\n\n\n

Certificates\/Licenses\/Registrations:<\/strong><\/p>\n\n\n\n

\u2022 Background check<\/p>\n\n\n\n

\u2022 Valid driver\u2019s license<\/p>\n\n\n\n

\u2022 Food handler card<\/p>\n\n\n\n

Working Conditions (percentages are approximations):<\/strong><\/p>\n\n\n\n

\u2022 95% in environmentally controlled office.<\/p>\n\n\n\n

\u2022 5% in on-site projects<\/p>\n\n\n\n

Physical Demands:<\/strong><\/p>\n\n\n\n

\u2022 Able to lift, carry, push, and pull up to 20 lbs.<\/p>\n\n\n\n

\u2022 Time standing and sitting based on job requirements<\/p>\n\n\n\n

Carnation Farms does not discriminate or determine employment on the basis of race, religion, sex, gender identity, sexual orientation, age, or any other factor; employment decisions are made only on the basis of qualifications, merit, and business needs. We believe diversity creates resilience and strength and believe a diverse workplace is crucial to the success of our organization and our efforts to support organic farmers. We strive to create a safe and supportive office culture and workplace that encourages racial and social equity. and as such, we have a zero-tolerance policy for discrimination of any kind, and we encourage all qualified applicants to apply no matter their race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disability status.<\/p>\n\n\n\n

To apply: Please email a cover letter and resume to marieh@carnationfarms.org<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

CARNATION FARMS  Carnation Farms is a nonprofit organization on a mission to transform the way that people want to eat. 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