{"id":14577,"date":"2021-05-26T10:09:17","date_gmt":"2021-05-26T17:09:17","guid":{"rendered":"https:\/\/carnationfarms.org\/?page_id=14577"},"modified":"2024-05-06T15:36:18","modified_gmt":"2024-05-06T22:36:18","slug":"administrative-acccounting-assistant","status":"publish","type":"page","link":"https:\/\/carnationfarms.org\/administrative-acccounting-assistant\/","title":{"rendered":"Administrative &#038; Accounting Assistant"},"content":{"rendered":"<p><strong>CARNATION FARMS<\/strong><\/p>\n<p><b>Administrative &amp; Accounting Assistant<\/b><\/p>\n<p><b>Reports To :\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Accountant<\/span><\/p>\n<p><b>Job Overview :\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The role of Carnation Farms\u2019 Administrative &amp; Accounting Assistant is to support the daily operations of the Finance and Administrative Teams, coordinating office logistics and basic bookkeeping.\u00a0 The Administrative &amp; Accounting Assistant plays an integral role in the streamlined functionality of Carnation Farms, and must possess an underlying commitment and understanding of the organization and its mission, values, and goals. This position embodies organizational skills, the ability to meet deadlines, and a high attention to detail in all endeavors and works to support our mission to build a stronger connection to agriculture in our region and community.\u00a0<\/span><\/p>\n<p><b>Responsibilities and Duties :\u00a0<\/b><\/p>\n<p><b>Front Desk:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Operate at the front desk, answer light call volume, manage info@ emails, greet clients\/visitors, sort and distribute mail, sign for packages<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Notifying recipients of packages and boxes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage outgoing mail, postage stamp reserves, postage rules and regulations, online shipping, shipping supplies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide high level quality customer service; maintain confidentiality tact and discretion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintain the cleanliness and appearance of the workspace and office<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manager ordering, stocking, organizing, and inventorying of office and farm supplies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Coordinate cleaning schedule with cleaning services<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage record keeping of Contracts: scans, insurance certificates, physical originals files, online files (includes all types of agreements with all kinds of partners)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage details around staff meetings, including facilities and any food\/beverage services<\/span><\/li>\n<\/ul>\n<p><b>Accounting:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Code and enter A\/P invoices and credit card charges into the accounting system<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review invoices to ensure proper account codes are used and corresponding purchase orders are approved<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Issue purchase orders with management approval<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist with reconciling monthly credit card statements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review employee expense statements before being submitted to Payroll to ensure they are complete and accurate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist with processing daily cash receipts including coding and entering into accounting system<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist with reconciliation of Farmstand and Events cash<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist with managing change needed for Events\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist with maintaining \/ reconciling petty cash<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make weekly bank deposits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Follow internal controls as outlined in the accounting manual\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist with annual audits.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assist with other projects as needed.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>QUALIFICATIONS<\/b><\/p>\n<ul>\n<li aria-level=\"1\">\n<div data-draftjs-conductor-fragment=\"{&quot;blocks&quot;:[{&quot;key&quot;:&quot;r2vl&quot;,&quot;text&quot;:&quot;High School diploma or GED &quot;,&quot;type&quot;:&quot;unordered-list-item&quot;,&quot;depth&quot;:0,&quot;inlineStyleRanges&quot;:[],&quot;entityRanges&quot;:[],&quot;data&quot;:{}}],&quot;entityMap&quot;:{}}\">High School diploma or GED<\/div>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Knowledge of basic accounting and accounts payable processing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">2 years of Office support experience (preferred)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ability to communicate effectively with different audiences for a wide range of needs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience with organizational systems and communication<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Excellent verbal and written communication skills including strong self-editing skills\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Excellent organizational and time management skills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Effective and efficient at handling multiple tasks and projects\u00a0and the ability to set and accomplish short and long-range goals\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Flexible and adaptable in an environment with frequently changing and demanding priorities<\/span><\/li>\n<li aria-level=\"1\">\n<div data-draftjs-conductor-fragment=\"{&quot;blocks&quot;:[{&quot;key&quot;:&quot;83ghn&quot;,&quot;text&quot;:&quot;&lt;yoastmark class=\">Ability to work independently as well as in a team environment<\/div>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Meticulous attention to detail in recording and organization<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ability to maintain strict confidentiality and consistently apply practices, procedures and internal precedent decisions in regard to all financial and personnel issues<\/span><\/li>\n<\/ul>\n<p><b>SOFTWARE COMPETENCIES\u00a0<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Google Suite, QuickBooks, and MS Office (Excel and Word) proficiency preferred<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience with Adobe and Square preferred<\/span><\/li>\n<\/ul>\n<p><b>Physical Demands &amp; Information<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ability to Stand or Walk for up to 2 Hours<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ability to lift 20+ lbs.<\/span><\/li>\n<\/ul>\n<div data-draftjs-conductor-fragment=\"{&quot;blocks&quot;:[{&quot;key&quot;:&quot;9l67o&quot;,&quot;text&quot;:&quot;Working Conditions (percentages are approximations):&quot;,&quot;type&quot;:&quot;unstyled&quot;,&quot;depth&quot;:0,&quot;inlineStyleRanges&quot;:[],&quot;entityRanges&quot;:[],&quot;data&quot;:{}},{&quot;key&quot;:&quot;fiqla&quot;,&quot;text&quot;:&quot;95% in environmentally controlled office.&quot;,&quot;type&quot;:&quot;unordered-list-item&quot;,&quot;depth&quot;:0,&quot;inlineStyleRanges&quot;:[],&quot;entityRanges&quot;:[],&quot;data&quot;:{}},{&quot;key&quot;:&quot;36kq&quot;,&quot;text&quot;:&quot;5% in on-site projects&quot;,&quot;type&quot;:&quot;unordered-list-item&quot;,&quot;depth&quot;:0,&quot;inlineStyleRanges&quot;:[],&quot;entityRanges&quot;:[],&quot;data&quot;:{}}],&quot;entityMap&quot;:{}}\">\n<div class=\"ipl-richtexteditor-block\" data-block=\"true\" data-editor=\"ec5et\" data-offset-key=\"2dovs-0-0\">\n<div class=\"public-DraftStyleDefault-block public-DraftStyleDefault-ltr\" data-offset-key=\"2dovs-0-0\"><strong>Working Conditions (percentages are approximations):<\/strong><\/div>\n<\/div>\n<ul class=\"public-DraftStyleDefault-ul\" data-offset-key=\"c7ah8-0-0\">\n<li class=\"ipl-richtexteditor-listitem public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-reset public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR\" data-block=\"true\" data-editor=\"ec5et\" data-offset-key=\"c7ah8-0-0\">\n<div class=\"public-DraftStyleDefault-block public-DraftStyleDefault-ltr\" data-offset-key=\"c7ah8-0-0\"><span data-offset-key=\"c7ah8-0-0\">95% in environmentally controlled office.<\/span><\/div>\n<\/li>\n<li class=\"ipl-richtexteditor-listitem public-DraftStyleDefault-unorderedListItem public-DraftStyleDefault-depth0 public-DraftStyleDefault-listLTR\" data-block=\"true\" data-editor=\"ec5et\" data-offset-key=\"5vvvr-0-0\">\n<div class=\"public-DraftStyleDefault-block public-DraftStyleDefault-ltr\" data-offset-key=\"5vvvr-0-0\"><span data-offset-key=\"5vvvr-0-0\">5% in on-site projects<\/span><\/div>\n<\/li>\n<\/ul>\n<\/div>\n<p><b>Compensation and Expectations<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This position is a full-time (32-40 hours \/ week), hourly position and offers the starting rate of $25\/hr.<\/span><\/li>\n<li>Medical, Dental, Vision, EAP, Life and Disability, FSA, and 401k w\/ matching<\/li>\n<li>25% off of all Carnation Farms Products and Events (including produce, meat shares, culinary products and classes)<\/li>\n<li>Join a great crew of hard working and fun people<\/li>\n<li>Paid leave days for use at employees discretion (can be used as sick leave or vacation)<\/li>\n<li aria-level=\"1\">Must be able to successfully complete a background check<\/li>\n<\/ul>\n<p><strong>To Apply<\/strong><\/p>\n<p><a href=\"https:\/\/www.indeed.com\/job\/administrativeaccounting-assistant-72f62a3f235c8c68\">Click here to apply!<\/a><\/p>\n<p><em>Carnation Farms is an Equal Opportunity Employer. Carnation Farms does not discriminate or determine employment on the basis of race, religion, sex, gender identity, age, or any other factor; employment decisions are made only on the basis of qualifications, merit, and business needs. Carnation Farms is committed to an environment of mutual respect and maintains a zero-tolerance policy in regard to discrimination or harassment of any kind.\u00a0<\/em><\/p>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>CARNATION FARMS Administrative &amp; Accounting Assistant Reports To :\u00a0 Accountant Job Overview :\u00a0 The role of Carnation Farms\u2019 Administrative &amp; Accounting Assistant is to support the daily operations of the Finance and Administrative Teams, coordinating office logistics and basic bookkeeping.\u00a0 The Administrative &amp; Accounting Assistant plays an integral role in the streamlined functionality of Carnation&hellip;<\/p>\n","protected":false},"author":15,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"_carkeekblocks_title_hidden":false,"_carkeekblocks_featuredimage_hidden":false,"_carkeekblocks_featured_image_focal_point":[],"_carkeekblocks_featured_image_opacity":101,"wprm-recipe-roundup-name":"","wprm-recipe-roundup-description":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_price":"","_stock":"","_tribe_ticket_header":"","_tribe_default_ticket_provider":"","_tribe_ticket_capacity":"0","_ticket_start_date":"","_ticket_end_date":"","_tribe_ticket_show_description":"","_tribe_ticket_show_not_going":false,"_tribe_ticket_use_global_stock":"","_tribe_ticket_global_stock_level":"","_global_stock_mode":"","_global_stock_cap":"","_tribe_rsvp_for_event":"","_tribe_ticket_going_count":"","_tribe_ticket_not_going_count":"","_tribe_tickets_list":"[]","_tribe_ticket_has_attendee_info_fields":false,"_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":""},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Administrative &amp; 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