2019 Christmas Market Vendor Information

 

VENDOR APPLICATIONS AVAILABLE NOW!

We’re looking for fun, local, and tasty items to add to our annual Holiday Market held at Carnation Farms in the historic Hippodrome 10am-4pm for 3 weekends:

  • November 29th, November 30th & Dec 1st
  • Dec 7th & 8th
  • Dec 14th & 15th

We anticipate over 1000 people visiting this market each weekend over the three weekends.

We would love to learn more about you and your offerings, and see if you would be a good fit for our fabulous market!

Did you know your participation in this market supports Carnation Farms non-profit mission based culinary and farming educational programs? We appreciate your support and consideration to be a part of this market for a great cause.

Due to the size and category limitations for our market, not all applicants can be accepted.  We are looking for unique, local, quality items to be sold. Your application will be reviewed by the Vendor Selection Committee. We do not allow franchise businesses or multi-level marketing companies at our market. 

If you have any questions or concerns, you can email Nadja Wilson,  nadjaw@carnationfarms.org.

 

NEW THIS YEAR!

Christmas Market VIP Party

Friday, November 29th

6:00-9:00 p.m.

Ticket price: $25

New this year, is a ticketed VIP shopping experience, which allows patrons to get first pick of coveted gifts, food, and artwork, along with champagne, appetizers and chocolate.  

Ticket price includes: 1 glass of champagne, delicious appetizers & free chocolate sample, 1 free raffle ticket, live music, access to a cash bar & vendor specials.

VIP Party Vendor Information

  • Vendors receive 1 complimentary VIP party ticket.
  • Vendors at the VIP party can purchase more VIP party tickets.
  • There is no vendor booth fee at the VIP party.
  • Vendors will pay Carnation Farms 12% of sales at the VIP party.

2019 CARNATION FARMS CHRISTMAS MARKET RULES AND REGULATIONS

Market open:

  • Friday, November 29th 6-9pm Christmas VIP Party

10am-4pm the following three weekends (6 days total)

  • November 30th & Dec 1st
  • December 7th & 8th
  • December 14th & 15th

Location: Carnation Farms is located at 28901 NE Carnation Farm Road, Carnation, WA 98014. The Market will take place in the historic Hippodrome, which is the long, covered structure at the top of the hill when driving through the Main Gate at CF. The Hippodrome is now heated! Restrooms are located inside the Hippodrome, and water and electricity are available for vendor use. Parking is available in the Flat Barn, halfway up the hill to the Hippodrome.

 

Daily Booth Fees (excluding Friday night VIP party)
Each Vendor will be charged the following fees at the time of acceptance:

$30 per day per 10×10 space

OR

$25 per day per 10×10 space if planning to attend all 6 market days

All six days: $150

PLUS

12% daily sales (due at the end of each Market day, payable by cash or card)

 

Vendor Cancellation or No-Show: Should a vendor need to cancel or alter attendance, the vendor shall notify Carnation Farms as soon as possible, via phone or email, but no later than 48 hours prior to that week’s Market.

Booth fees will not be refunded after August 31st.

Licenses, taxes, and permits: All vendors must comply with all laws, ordinances and regulations of the United States, Washington State, and King County. All vendors must have the necessary licenses and permits required to produce and sell their products and shall provide Carnation Farms with current copies of all permits. Failure to disclose product information and/or lack of licensing and permitting may result in the removal of products from the booth, or expulsion from the Market at Carnation Farm’s discretion. All vendors must supply their own equipment for making sales, sampling products, and applicable equipment to ensure health code compliance (sneeze guards, gloves, toothpicks, etc.)

Set Up: Carnation Farms has sole discretion for booth assignment, market layout and adjustments.

Vendors attending the Black Friday VIP Party need to have their booth set up and ready by 5:00 pm, Friday, November 29th.

All vendors with assigned booth spaces may enter the Hippodrome at 8:00am and may off-load until 9:30am. 

Each vendor agrees set up their booth space and be ready by market open daily at 10am.

All items associated with your booth must be contained within your booth space.

SPEED LIMIT ON MARKET PREMISES IS 5 MPH AND IS STRICTLY ENFORCED. Restricted handicap parking is also strictly enforced. Each vendor must unload all product and equipment at the Hippodrome and park their vehicle in the Flat Barn BEFORE setting up. Vendors may not park for any length of time in the Fire Lane for any reason. 

Clean Up: Each vendor agrees to thoroughly clean up their booth space at the close of each Market day.  This includes hauling away all trash that is generated in or around the booth and sweeping up any debris left on the ground. Vendors should bring supplies to clean their booths. Vendors need to be loaded up and off the property no later than 1 hour after market close.

Pets: For sanitary and safety reasons, dogs will not be allowed at the Market. Trained Service animals are welcome.

ARE YOU READY TO SUBMIT AN APPLICATION? 

Have these documents ready:

  • product list
  • necessary permits and licenses for your product
  • electric requirements for your stall
  • your desired number of stalls
  • an electronic high resolution version of your logo .eps, .jpeg preferred  *required

PROCEED TO VENDOR APPLICATION FORM

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